Room Type	Room Number	Campus I Rate	Campus II Rate	Standard Rate
Commons	135	$40.00	$60.00	$90.00
Breakout Rooms	251A, 253, 255, 282, 286, 287A, 289, 291, 293, 297	$10.00	$20.00	$30.00
Seminar Rooms	085, 248, 278	$25.00	$40.00	$60.00
Classrooms	074, 082A, 085, 228, 234, 238, 242, 248, 254, 278, 284, 287, 288, 295	$25.00	$40.00	$60.00
	231, 241, 251, 271	$30.00	$55.00	$75.00
Auditorium	389	$50.00	$70.00	$90.00

Labor Type		Campus Rate	Standard Rate
Standard Support	Event Assistant	$25.00	$35.00
Specialized Support	Lead Event Assistant	$30.00	$45.00
	Media Technician	$40.00	$60.00
	Engineer & IT Staff	$55.00	$80.00

• Labor Explained: Depending on room setup and/or A/V requests an Event Assistant may be required for reservations in Mary Gates Hall. If you are reserving three or more rooms, a Lead Event Assistant may be required (to be determined by Event Services). Other labor categories listed above may be required depending on the nature of your event.

• Campus I Rate: This rate applies to an event which is sponsored by a UW department or Registered Student Organization that will be atteneded ONLY by UW members. Payment may be made by University budget number.



• Campus II Rate: This rate applies to an event which is sponsored by a UW department or Registered Student Organization that will be attended by BOTH University members AND members of the public. Payment may be made by University budget number, check, money order, or cash. Institutional overhead charge (15.6%) and sales tax (8.8%) will apply if paying by check, money order, or cash.



• Standard Rate: This rate applies to an event which is sponsored by an off-campus group. Payment may be made by check, money order, or cash. Pre-payment in full is required no later than one month prior to the event. Institutional overhead charge (15.6%) and sales tax (8.8%) apply.

Making a reservation for Mary Gates Hall is simple. Begin by calling our office at 206.543.9900 and talking with one of our friendly assistants. You may also use our online Room Inquiry form.

• Questions We Will Ask: There are several pieces of information that we need to collect in order to process your reservation request. When you call our office, please be prepared to provide us with the following information:
  
  
  • Your current contact information
  • Event title
  • Event date with start and end times
  • Room preference
  • How you will be paying for the event
  • Who will be attending the event
  • A/V equipment needs
  • Furniture setup


• Contract and Confirmation: After you have confirmed your reservation, you will receive a confirmation packet through the mail. The confirmation packet will contain the reservation confirmation letter along with a few other forms. Please sign and date the forms where indicated and return them by the due date listed. If you need clarification on any of the forms, please feel free to call us and we will be glad to go over the procedures with you. For more information, please see the Online Forms section of our website. The confirmation packet may contain one or more of the following forms:
  
  
  • Application for Temporary Food Service permit
  • Application to Apply for A Banquet Permit
  • Concert Equipment Request form
  • Equipment Request form
  • Pre-Conference Checklist
  • Rental Policies
  • Reservation Datasheet
  • University Way Restaurant Guide
  
  
  
  The reservation confirmation letter will also detail information regarding our cancellation policies. Please read these policies thoroughly and contact us if you have any questions.



• Complete Forms: Once you receive your confirmation packet, please take note of the due dates for each form. If you discover an error either call our office or correct, initial, and date any incorrect information.



• Follow Deadlines: If we do not receive a form by the specified due date, you will receive a phone call reminding you to submit the form to our office as soon as possible.



• Making Changes: Whenever you need to make a change to your event, it is important to notify our office as soon as possible. Usually we can make the changes that you need, however, if there is little time before your event some request can be difficult to accommodate. There may be a fee associated with last minute changes.



• Event Assistant Instructions: Approximately two to three weeks before your event, we will begin writing the instructions for the Event Assistant who will be present for the duration of your event. We will mail you a copy of this paperwork, which will also detail the equipment and setup needs you specified to us. Please review this paperwork for accuracy and contact us if you have any questions. This is the final step before the actual event takes place so please let us know if anything is incorrect or needs to be changed.